CUSTOMS CLEARANCE / TIMEFRAME:
Sea shipments 4 to 8 weeks (Lagos) / 5 to 9 weeks (Abuja)*
Air shipments 2 to 4 weeks*
*providing all requested documents have been submitted to AGS Nigeria
DOCUMENTATION:
Diplomat
Original passport
Exemption forms validated by the Ministry of Foreign Affairs (CC1 and/or CC3)
Original Bill of Lading / AWB
TIN (Tax Identification Number) from the FIRS (Federal Inland Revenue Services). This is the TIN from the Diplomatic Organization.
Detailed and valued inventory list
The Embassy will be required to write letters of authority, addressed to:
1.
The Area Comptroller of Customs,
Nigeria Customs Service,
Ikeja Airport (if Airfreight shipment) or
Apapa Port, Tin Can Port, Pan Atlantic Area Command (if Sea freight shipment)
2.
The Officer in charge,
NDLEA,
Ikeja Airport (if Airfreight shipment) or
Apapa Port, Tin Can Port, Pan Atlantic Area Command (if Sea freight shipment)
3.
The Officer in charge,
SSS,
Ikeja Airport (if Airfreight shipment) or
Apapa Port, Tin Can Port, Pan Atlantic Area Command (if Sea freight shipment)
4.
The Managing Director of Mid Maritime Services Ltd if the cargo is transferred to that terminal
The original Bill of lading must be stamped by the Embassy.
The exemption forms (CC1 and/or CC3) have to be delivered to AGS Nigeria, preferably several working days prior to the arrival of the cargo.
Exemption process (for diplomatic shipments)
minimum 2 weeks
Documents needed: original BL or original AWB, packing list, valued inventory, letters of authority
Using these documents, the diplomatic organization has to process the following forms (exemption documents) from the Ministry of Foreign Affairs in Abuja, from the above listed documents o CC1 Form for importation of personal effects or items meant for the use of the Embassy o CC3 Form for importation of vehicle
Once the ministry has approved the documents, a copy is sent to the diplomatic organization and another directly to the Nigerian Customs. The letter often gets lost, which delays the process – it is important to follow-up with the Ministry of Foreign Affairs to get the tracking number of the copy that has been sent and trace the receiver at the customs in Lagos.
Shipper does not need to be present in Nigeria for process to start. Indeed, diplomatic shipments are consigned to the diplomatic organization, the whole clearing can be done without the diplomat being in the country.
Exemption process can (and should preferably) start prior to arrival of shipment. The time required to obtain these exemption documents depends on the diplomatic organization’s relationship and capacity to follow-up with the Ministry of Foreign Affairs and varies between 2 weeks and several months
In some cases, it is possible to start the process without the approved forms, i.e. get a provisional release. The Embassy then has to ask approval of customs, under the condition that they forward the proper CC1 or CC3 forms as soon as available. This is not always accepted by the Nigerian customs.
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Nigerian Returning Citizen
In order to qualify to import USED personal effects, they must comply with the following:
Must possess a valid Nigerian passport (e-passport)
Minimum duration of stay out of Nigeria: 9 months uninterrupted
No visits to Nigeria for more than 60 days in total over 2 years prior to return
Must be relocating to Nigeria for good and be physically present in Nigeria at the time of arrival of the shipment and for the whole duration of the clearing process
Must have obtained a personal TIN (Tax Identification Number) from the FIRS (Federal Inland Revenue Services) Customs will check all entry and exit stamps in the Nigerian passport(s). The returning citizen MUST be physically present in Nigeria during the customs clearing process.
Note that Nigerian customs often query returning residents whose records show a lot of travels in and out of Nigeria in the few months preceding their last entry in Nigeria.
Original Nigerian passport(s) –
COMPULSORY. Required for the whole duration of the clearing process. An E-passport is compulsory since the beginning of 2012.
Original Bill of Lading / AWB
Full contact details in Nigeria –
COMPULSORY
o Complete residence address in Lagos
o Description of access (floors, elevators, possibility of parking a trailer truck close to entrance of your residence…)
o E-mail address
o 2 telephone numbers
Valued inventory (dated and signed) –
COMPULSORY
Copy of packing-list in English
Letter of refund of container deposit/excess demurrage –
COMPULSORY (sea freight). We will pay the demurrage charges to the shipping line and the container deposit (if any) on your behalf. We will provide in due course a template of the letter for you to sign, requesting the shipping line to refund the container deposit and the excess demurrage charged if any, to us directly.
Personal TIN (Tax Identification Number) from the FIRS (Federal Inland Revenue Services). AGS can provide you with one free of charge.
Letter of introduction from employer in Nigeria – RECOMMENDED. It is strongly recommended, especially for imports by SEA freight, that you provide a letter (original on letterhead) from your employer in Nigeria, stating:
o A brief history of your employment abroad (if you have been employed by the same company)
o The position you will be filling with your company in Nigeria
o If you have been travelling in and out of Nigeria in the months preceding your return for professional reasons, the letter should state the reasons.
Any other proof of employment/residence abroad – RECOMMENDED. Also recommended, especially for imports by SEA freight, are documents proving you have been residing abroad such as: o Letter from employer abroad stating the duration of employment abroad, position held etc.
o Copy of letter of termination of contract
o Any other supporting document
Certificate of Fumigation if cargo contains wooden crates or packaging
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Expatriate
ORIGINAL passport –
COMPULSORY. Your original passport will be required for the whole clearing process. It can be released to you during the process, but with consequences on the process. Originals are mandatory. Even legalized copies will not be accepted.
Original Bill of Lading / AWB
Work Permit
ORIGINAL resident permit (CERPAC (Combined Expatriate Resident Permit and Alien Scheme) or green card) –
COMPULSORY. The original of your CERPAC or green card will be required for the whole duration of the clearing process. It can be released to you during the process, but with consequences on the process. Your CERPAC must bear the “embossed seal” from Nigerian Immigration. It must be signed in the “Expatriate’s signature” space, and your passport photograph affixed in the designated space. Your employer should advise the procedure, but in order to obtain the CERPAC, the prerequisites are:
o Your company must be incorporated in Nigeria and have obtained expatriates quotas from the Nigerian authorities
o You must have obtained an STR (“Subject To Regularization”) visa from the Embassy of Nigeria in your country of origin.
Once you enter Nigeria with the STR visa, your employer should immediately apply for issuance of your temporary resident permit (CERPAC).
Full contact details and residence address in Nigeria –
COMPULSORY
o Complete residence address in Lagos:
o Description of access (floors, elevators, possibility of parking a trailer truck close to entrance of your residence…)
o 2 telephone numbers (one must be a Nigerian mobile phone number)
Detailed, dated and signed Valued inventory –
COMPULSORY
Original Packing-list in English –
COMPULSORY
Certificate of transfer from the company
Personal TIN (Tax Identification Number) from the FIRS (Federal Inland Revenue Services). AGS can provide you with one free of charge.
Letter of refund of container deposit / excess demurrage –
COMPULSORY (sea freight). If your removal is coming in by sea freight, we will pay the demurrage charges to the shipping line and the container deposit (if any) on your behalf in the course of the clearing process. We will provide in due course a template of the letter for you to sign, requesting the shipping line to refund the container deposit and the excess demurrage charged, if any, to us directly.
Letter of introduction from employer in Nigeria – RECOMMENDED. It is strongly recommended, especially for imports by SEA freight, that you provide a letter (original on letterhead) from your employer in Nigeria introducing you as a new staff member and stating:
o A brief history of your employment abroad (if you have been employed by the same company)
o The position you will be filling with your company in Nigeria
Certificate of Fumigation if the cargo contains wooden crates
Shipper needs to be in Nigeria in order to get a work permit. He must enter Nigeria with a STR visa and the documents he obtained from the Embassy of Nigeria at the time of application. The employer submits the paperwork and passport to immigration – the duration of the process varies, depending on the relationship of the employer with the immigration authorities, it can take from one week to several weeks! The letter from your company in Nigeria should be provided prior to the arrival of your consignment in Nigeria. Your passport and resident permit will be required as we get confirmation of arrival of your shipment, or a few days before that.
For all non-diplomatic shipments, please note:
The consignee must be physically present in Nigeria during the customs clearing process.
The consignee must be coming to Nigeria for permanent employment purposes and be employed by a company legally incorporated in Nigeria. The original Bill of lading must be endorsed by the consignee “deliver to …..” and signed.
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DETAILED PROCESS FOR SEA SHIPMENTS
Step 1 - 2 to 3 working days
The relevant documents (original passport and, for foreigners, original resident permit / CERPAC), are collected from client, ideally 2–3 days before the date of discharge of the container. At the same time, client endorses the BL to release the container to our clearing agent.
Step 2 - 1 day
Documents are transmitted to our clearing agent
Step 3 - 2 to 3 working days
Application is lodged at the Customs Head Office at Harvey Road, Lagos, with these original documents. This can be done once the rotation number of the vessel is known, or once the container is actually discharged.
Step 4 - 3 to 4 working days
Customs Area Commander (CAC) gives approval of application and go-ahead to proceed with examination (2 working days if CAC is on seat)
Step 5 - 4 to 5 working days
Container is dropped at terminal for physical examination (on average about 4–5 working days after the CAC’s approval) – delay variable as examinations are quite often postponed and rescheduled, due to terminal congestion, bad weather or non-availability of customs. Containers under diplomatic status do not get opened, but customs will still proceed to a physical inspection to check the seal number on the container.
Step 6 - 2 to 4 working days
Customs release is granted by the CAC based on the examination report (normally 2– 4 working days, depending on CAC’s availability). If the shipment is queried, it results in much longer delays to either object the query, or for customs to raise a debit note for customs duties and taxes applicable on relevant items. In some instances, the container has to be re-positioned for a second examination.
Step 7 - 2 to 3 working days
Our agent obtains and pays the debit notes from the shipping line and from the terminal and obtains the TDO (terminal delivery order).
Step 8 - 1 day
Truck is dispatched to collect the container (usually it takes 1 full day to retrieve the container from the terminal and bring it back to our yard).
Step 9 - 1 day
Delivery (Finally!)
IMPORTANT
New items are strictly forbidden in Nigeria - huge delays and fines to be expected
Do NOT ship to TINCAN Port - delays and extra charges / please
only ship to APAPA port
Extra charges are to be expected on all shipments to Nigeria
Timeframe for export shipments from Lagos
Sea shipments 4 to 5 weeks
Air shipments 1 to 2 weeks
Timeframe for export shipments from Abuja
Sea shipments 4 to 6 weeks
Air shipments 1 to 2 weeks
AGS NIGERIA
Established in 2004
2,600m2 storage capacity
10 fully owned vehicles
60 staff members for service in English and French
Our Services
Customised solutions for local, national, office and international moves
Packing and crating services
Export and import customs clearance
Short- and long-term storage
Comprehensive relocation services
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